The EMBO Meeting

The EMBO Meeting 2012





Monday, 18 Nov 2013


ExhibitionSponsorshipAdvertising & Promotional OpportunitiesSupport of Educational Activities


The exhibition (22 - 25 September) is an integral part of The EMBO Meeting 2012. As an exhibitor, you will enjoy prime exposure and direct marketing opportunities with the key players and decision makers in the field.  The floor plan will be designed to maximize exhibitor exposure to conference participants. We hold all coffee and lunch breaks in the exhibition area and run an exhibit quiz to encourage participants to visit the exhibit area. Poster sessions will also be located in the exhibition area. Signage and décor will encourage participants to visit the exhibition.

Confirmed exhibitors of The EMBO Meeting 2012

Click here for more information about how to book

Download a PDF document with the exhibition and sponsorship opportunities

Please download order forms for exhibition space and sponsorship.

Exhibition Space

Minimum booth size is 9 m² and includes:

  • Exhibition space (floor marks only)
  • Opening address & welcome reception
  • Company recognition on website and in final programme (We cannot guarantee exhibitor recognition in the printed final programme for space bookings received after 1 July 2012).
  • Exhibitor badges for booth staff (one person per 3 m²)
  • Lunch for booth staff (one person per 3 m²)
  • One non-personalised participant badge, which gives access to scientific sessions
  • Waste disposal fee for after set-up on 22 September and after dismantling on 25 September

‣‣ Space only € 345 per m²

The space-only price is recommended only for exhibitors who build their stand entirely on their own. This price does not include any booth construction. All installations such as carpet, walls, furniture or electricity must be arranged and ordered from the exhibitor manual detailing available booth construction services.

‣‣ Shell scheme package € 455 per m²

The shell scheme package includes:

  • White walls, 250 cm high
  • White fascia board panel with your company name
  • Carpet, colour optional
  • 1 spotlight per 3 m²
  • 1 electrical main connection and consumption
  • 1 wall socket
  • 1 table up to 9 m², 2 tables for 10-14 m², 3 tables for 15-21 m²
  • 2 chairs up to 9 m², 3 chairs for 10-14 m², 4 chairs for 15-21 m²
  • Wastebasket
  • One time cleaning after build-up

You can arrange and order additional furniture and services from the exhibitor manual, available from June 2012.

Preliminary Exhibition Schedule

Saturday 22 September
09:00 – 18:00 Exhibition Set-Up
20:00 – 21:30 Welcome Reception (Exhibition open)
Sunday 23 September
09:00 – 18:00 Exhibition
Monday 24 September
09:00 – 18:30 Exhibition
Tuesday 25 September
09:00 – 14:30 Exhibition 
14:30 – 22:00 Dismantling

If you require an early set-up please contact Sascha Bastian.

Exhibition Floorplan

A preliminary exhibition floor plan is available. We assign exhibition space according to size requested and on a first come - first served basis. We reserve the right to change, if deemed necessary, the location, importance and layout of the surfaces confirmed to the exhibitor. If you fail to balance any invoice in due time, we may release confirmed booth spaces without prior notification. Click here for more information about how to book.

The EMBO Meeting Quiz

This increases visitor traffic to your booth. All participants receive the quiz in their conference bags. They will be required to answer a short question about your company and/or products. Participants will need to visit your booth to determine the correct answer. Attractive prizes will be awarded.

‣‣ € 500 or donation of a suitable prize

Video Opportunities

Exhibitors may be included in videos from the conference. See examples here:

‣‣ Please contact Sascha Bastian to discuss this opportunity.

Badge Scanner

You can rent badge scanners in order to easily identify your visitors at the booth and send targeted information after the conference.

‣‣ € 800  (if at least six exhibitors order the badge scanner)


“The HFSP booth at The EMBO Meeting 2010 & 2011 provided excellent opportunities to reach PhD students and researchers interested in our international postdoctoral and research grant programs. The EMBO community is an important source of scientists of the highest caliber, who are interested in international collaboration and are therefore well placed to take advantage of our scientific opportunities.”

— Martin Reddington, HFSP

For further information, please contact:

Mr. Sascha Bastian

Senior Project Coordinator Exhibition & Sponsoring

MCI Deutschland GmbH (Berlin Office)

Tel: +49 30 20 45 934

Fax: +49 30 20 45 950


The EMBO Meeting
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